Human Resources Coordinator, McKetta Department of Chemical Engineering at Cockrell School of Engineering
Required Skills
Job Description
**Job Posting Title:**
Human Resources Coordinator, McKetta Department of Chemical Engineering at Cockrell School of Engineering**\-**
**Hiring Department:**
McKetta Department of Chemical Engineering**\-**
**Position Open To:**
All Applicants**\-**
**Weekly Scheduled Hours:**
40**\-**
**FLSA Status:**
Exempt from FLSA**\-**
**Earliest Start Date:**
Immediately**\-**
**Position Duration:**
Expected to Continue**\-**
**Location:**
UT MAIN CAMPUS**\-**
**Job Details:**
**General Notes**
-----------------
As a top\-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world\-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.
**Purpose**
-----------
The Human Resources Coordinator provides comprehensive administrative and human resources support for the McKetta Department of Chemical Engineering, with primary responsibility for the accurate and timely processing of employee appointments, onboarding and separations, timekeeping, and graduate student scholarship and tuition benefit documentation. The role ensures departmental compliance with university, state, and federal policies through the preparation of compliance reports and the maintenance of complete and accurate personnel records. In addition, the position provides administrative support to the Department Director by assisting with departmental operations, coordinating staff recruitment activities, and supporting projects requiring independent judgment, discretion, and a high level of confidentiality.
**Responsibilities**
--------------------
* Coordinate \& Process HR Appointments – Create new Visiting Scholar, Postdoctoral Fellows, undergraduate appointments, and graduate student employee assignments. Coordinate with Texas Global to obtain necessary visa paperwork for international employees and Visiting Scholars through myIO. Process costing changes as needed for all appointments.
* Coordinate \& Process Scholarship and Tuition Documents – Process scholarship and tuition documents each semester for graduate students in the department’s doctoral program. Coordinate with research centers and other departments as necessary to ensure Chemical Engineering students receive tuition and scholarship support, as applicable.
* Coordinate New Employee Onboarding – Coordinate and complete the onboarding process for new employees, including processing background checks, I\-9 paperwork, and informing new employees of any applicable HR policies such as timekeeping, payroll deadlines, and benefits enrollment deadlines.
* Coordinate \& Process Employee Separations – Coordinate out\-processing for separating employees, including providing guidance on retirement paperwork needed, processing payouts at separation, and terminating appointments in Workday.
* Administrative Compliance – Run monthly compliance reports related to onboarding, time and leave, payouts at separation, work authorizations to ensure the department remains in compliance with HR policies. Maintain centralized department personnel files ensuring their accuracy and completeness.
* Administrative Support \- Provide support to the Director in all aspects of administration. Assist with departmental operations, coordination of staff recruitment efforts, and various projects.
* Timekeeping – Serve as the department’s primary point of contact for timekeeping questions and issues. Review and approve timesheets for department staff and research personnel as needed.
* Other related functions as assigned.
**Required Qualifications**
---------------------------
* Bachelor's degree in Human Resources, Business Administration, Public Administration, or a related field.
* Two years of experience in a Human Resources function.
* Demonstrated ability to manage a high volume of work assignments in a fast\-paced and dynamic environment while maintaining accuracy and meeting deadlines.
* Proficiency in Microsoft Office (Excel, Outlook, Word, \& Teams).
* Ability to handle sensitive and confidential information
Human Resources Coordinator, McKetta Department of Chemical Engineering at Cockrell School of Engineering**\-**
**Hiring Department:**
McKetta Department of Chemical Engineering**\-**
**Position Open To:**
All Applicants**\-**
**Weekly Scheduled Hours:**
40**\-**
**FLSA Status:**
Exempt from FLSA**\-**
**Earliest Start Date:**
Immediately**\-**
**Position Duration:**
Expected to Continue**\-**
**Location:**
UT MAIN CAMPUS**\-**
**Job Details:**
**General Notes**
-----------------
As a top\-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world\-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.
**Purpose**
-----------
The Human Resources Coordinator provides comprehensive administrative and human resources support for the McKetta Department of Chemical Engineering, with primary responsibility for the accurate and timely processing of employee appointments, onboarding and separations, timekeeping, and graduate student scholarship and tuition benefit documentation. The role ensures departmental compliance with university, state, and federal policies through the preparation of compliance reports and the maintenance of complete and accurate personnel records. In addition, the position provides administrative support to the Department Director by assisting with departmental operations, coordinating staff recruitment activities, and supporting projects requiring independent judgment, discretion, and a high level of confidentiality.
**Responsibilities**
--------------------
* Coordinate \& Process HR Appointments – Create new Visiting Scholar, Postdoctoral Fellows, undergraduate appointments, and graduate student employee assignments. Coordinate with Texas Global to obtain necessary visa paperwork for international employees and Visiting Scholars through myIO. Process costing changes as needed for all appointments.
* Coordinate \& Process Scholarship and Tuition Documents – Process scholarship and tuition documents each semester for graduate students in the department’s doctoral program. Coordinate with research centers and other departments as necessary to ensure Chemical Engineering students receive tuition and scholarship support, as applicable.
* Coordinate New Employee Onboarding – Coordinate and complete the onboarding process for new employees, including processing background checks, I\-9 paperwork, and informing new employees of any applicable HR policies such as timekeeping, payroll deadlines, and benefits enrollment deadlines.
* Coordinate \& Process Employee Separations – Coordinate out\-processing for separating employees, including providing guidance on retirement paperwork needed, processing payouts at separation, and terminating appointments in Workday.
* Administrative Compliance – Run monthly compliance reports related to onboarding, time and leave, payouts at separation, work authorizations to ensure the department remains in compliance with HR policies. Maintain centralized department personnel files ensuring their accuracy and completeness.
* Administrative Support \- Provide support to the Director in all aspects of administration. Assist with departmental operations, coordination of staff recruitment efforts, and various projects.
* Timekeeping – Serve as the department’s primary point of contact for timekeeping questions and issues. Review and approve timesheets for department staff and research personnel as needed.
* Other related functions as assigned.
**Required Qualifications**
---------------------------
* Bachelor's degree in Human Resources, Business Administration, Public Administration, or a related field.
* Two years of experience in a Human Resources function.
* Demonstrated ability to manage a high volume of work assignments in a fast\-paced and dynamic environment while maintaining accuracy and meeting deadlines.
* Proficiency in Microsoft Office (Excel, Outlook, Word, \& Teams).
* Ability to handle sensitive and confidential information
Posted: 2026-04-29